Registration

How to Register

Registering for classes at Edison State is easy and convenient using Edison State’s student online services.  Students can also register for classes by visiting one of Edison State’s three campuses or the Hendry/Glades Center. Special services for disabled students are available upon request (see Academic Policies and Procedures Relating to Students ).

Please refer to the College Calendar  for registration dates. Other important registration dates, such as late registration, add/drop period, and refund and withdrawal deadlines, are also set in the College Calendar. The College Calendar is published in this Catalog.

Placement testing is required of all degree and certificate seeking students prior to registration. Testing is used to determine placement in English, mathematics, and reading courses. (Please see Assessment Services, in the Student Services  section, for more information.)

All students, by registering for classes, assume the responsibility for familiarizing themselves with and abiding by the regulations, rules, policies and procedures of Edison State College.

Student Categories

1. Full Time: A student enrolled in twelve credits or more during the Fall, Spring or Summer semesters, or six credits or more during a mini-semester is considered to be a full-time student.
2. Part Time: A student enrolled in fewer than twelve credits during the Fall, Spring or Summer semesters, or fewer than six credits during a mini semester is considered to be a part-time student.
3. Freshman: A student who has earned less than thirty college credits is considered to be a freshman.
4. Sophomore: A student who has earned thirty but less than sixty college credits is considered to be a sophomore.
5. Junior: A student who has earned sixty but less than ninety college credits is considered to be a junior.
6. Senior: A student who has earned ninety or more credits, prior to completing baccalaureate requirements.
7. Credit: Students who enroll for college credit in a current session will be considered Credit Students.
8. Non-Credit: Students enrolled in Continuing Education courses, which are not offered for college credit, are considered Non-Credit Students.
9. Audit: Students who enroll for no credit, that is, students who audit a course normally offered for credit, will be considered Audit Students.
10. Transient Students:  Students planning to take coursework away from Edison State College during any term must  be in good standing and complete the Transient Request Form. For Florida schools, transient forms are now online at http://www.facts.org.   For out-of-state institutions you must complete the Transient Request form available from your academic advisor. The Transient Request form must specify the course(s) to be taken at the other institution.  Students are responsible for making arrangements to have their transcript for courses taken at another institution sent back to the Office of the Registrar at ESC in order to receive credit for the work. Students who do not have at least a 2.0 GPA at Edison State are not eligible to take transient student coursework.

Academic Course Load

A student may not take more than eighteen credit hours during the Fall, Spring or Summer semesters or nine credits during a mini-semester without the written permission of an academic advising specialist.  Edison State reserves the right to limit the number of credits a student can enroll in if the student has been placed on academic warning or suspension.

Priority Registration

Registration priority dates for degree and certificate seeking students are established each term and are published in the academic calendar.  This includes Early College and transfer students.

Open Registration

Open Registration is for all active degree-seeking, certificate, and non-degree-seeking students. Open Registration does not require instructor or dean’s approval unless classes have reached capacity and/or instructor consent is required of all registrants.

State Employee Fee Waiver

Pursuant to Section 1009.26 of the Florida Statutes, students may request permission to register for up to six credit hours without payment of tuition if they qualify as state employees under the guidelines. State employees must register between the first day and the last day of the add/drop period for classes on a space available basis only.  Some courses may be full and therefore unavailable.  Students must pay any applicable special fees.

Registration Restrictions

The following registration restrictions are in place that could restrict an Edison State student’s ability to register for classes:

• Courses requiring the instructor’s consent cannot be added to students’ schedules until the instructor’s consent is obtained.
• Students who owe balances from prior terms must pay the outstanding balance before they are permitted to register.
• Students on probation must see their academic advisor prior to registering.
• Students who have not attended any classes for a year must seek readmission through the Office of the Registrar.
• Students who do not meet the published prerequisites for courses will not be allowed to register for those courses.
• Students are not permitted to register for more than one section of a course per term.

Payment of Registration Fees

Registration fees are assessed at the time of registration and must be paid by the payment due date. Registration is not finalized until all registration fees are paid. The student’s registration may be canceled if payment is not made by the due date. Registration fees for courses added by the student after payment of initial registration fees must be paid for by the new payment due date, or the student must drop the course(s) by the last day to drop with a refund. Students who fail to drop an unpaid course are billed by the Business Office for all applicable fees and are responsible for payment of those fees.

Late Registration Fee

Students who register for classes during the late registration period, as published in the Official College Calendar, are automatically assessed a nonrefundable $75 late registration fee. This fee is not assessed to students who registered and paid prior to the late registration period and who are making schedule adjustments.

Refund Policy

Refunds of matriculation, tuition and special fees are made only if the student drops the class by the last day to drop with a refund, as published in the College Calendar 

In the case of extenuating circumstances that are beyond the student’s control, a student may appeal for an exception to the College refund policy by submitting a Student Refund Appeal Form to the Office of the Registrar. A student must officially withdraw from all courses prior to beginning the appeals process.  Appeals should fully explain the extenuating circumstances and include supporting third party documentation.  In all cases, the situation must have interrupted the student’s ability to attend class(es) for a substantial length of time and/or complete the semester.   Student Refund Appeal forms are available online or the Registrar’s office and must be received no later than one year from the last day of the term for which the tuition requested to be refunded was paid to the College.

Financial Aid Recipients Note:  If a refund appeal is approved for a recipient of federal and/or state financial aid (grants and loans), and the student’s original course registration is canceled and/or tuition liability is eliminated as a result, federal/state regulations dictate that all financial aid previously applied to the student’s College account and/or disbursed to the student in the form of an overpayment refund, must be returned to the respective loan/grant program.  This action may result in an outstanding balance on the student account; in certain scenarios, that (new) balance owed may be in an amount greater than was incurred via the initial registration/aid disbursement. 

A student who is withdrawn from a class or classes because of administrative action, except for disciplinary reasons, is entitled to a full refund of matriculation, tuition and special fees.

A student who is withdrawn from a class or classes for disciplinary reasons is not entitled to a refund of matriculation, tuition and special fees.

Edison State reserves the right to apply any refund due to the student’s account if the student has outstanding financial obligations.

Adding, Dropping, Auditing or Withdrawing from a Course

Adding or Dropping Courses

Students can add or drop courses, or change sections through the last day to drop with a refund, as published in the College Calendar . Students are financially liable for all courses that they are registered in after the last day to drop with a refund.

Late Adds

Course adds occurring after the add/drop period are considered late adds.  The deadline for a late add is the last day of classes in the semester when the course is offered.  To add a course after the published deadline, a student must submit a schedule adjustment form.  A student considering a late add should consult with his/her instructor to weigh the impact of missed classes.  Late adds require the signature of the course instructor and the Department Dean.  Students having approved schedule adjustment forms to “late add” or “retroactive add” are required to pay at the time the class is added.

Auditing a Course

Students who intend to register for a college credit course for which they do not want college credit may register as audit students. Students are not allowed to change from audit status to credit status, or from credit status to audit status once the last day to change audit/credit status has passed. Audit registration fees are the same as for credit. Audit students may participate in class activities, but are not required to take examinations and will not receive a grade or credit.

Withdrawal

A student can withdraw from any course by submitting the necessary form to the Office of the Registrar, or withdrawing on the Web, before the last day to withdraw, as published in the College Calendar . Withdrawals after that date may be granted only through established Edison State procedures. (Please see Petitions, in the Student Records  section, for more information.) Please note: Students cannot withdraw from their entire semester schedule on the Web, as withdrawal from college requires seeing an advisor.

Students who officially withdraw from a course or courses before the withdrawal deadline receive a grade of a “W.” Students are limited to two withdrawals per course. Upon the third attempt, the student is not permitted to withdraw from the course and must receive a grade for the course.

Withdrawing from a course or courses may affect a student’s financial aid status, may result in the student having to pay the third attempt course surcharge to retake the course, and may affect the student’s anticipated graduation date.

Students should speak with their professor before withdrawing from a course and should meet with an Academic Advising Specialist to discuss the impact of a withdrawal on the student’s education plan. Withdrawing from a course will increase the cost of your education and may affect your financial aid status or Bright Futures.  Students also should speak with a financial aid specialist to discuss the impact of a withdrawal on the student’s financial aid.

Late Withdrawals

Edison requires students to withdraw from any courses by the published withdraw deadline.  If students face extenuating circumstances and wish to withdraw from a course after the deadline, they may petition the Registrar’s Office by submitting a schedule adjustment form.  Requests for withdrawals after the published last day to withdraw must be supported by third party documentation and approved by both the instructor and Department Dean.  Decisions are based on the extraordinary nature of the student’s circumstances and the timeliness of the petition.  The petition does not alter or waive a student’s responsibility for paying tuition and other fees.  Students who stop attending courses without officially withdrawing and without an approved schedule adjustment form will receive a grade of “F”.

Class Cancellations

Edison State attempts to honor its commitment to provide the classes scheduled for a given semester. However, at times, it is necessary to cancel a class due to low enrollment or the availability of a qualified instructor. In such cases, students will receive a 100 percent refund of fees paid for that class.

Student Online Services Access

Edison State students can register and pay for classes, view grades, financial aid and transcript information, and obtain additional services by accessing student online services. Students must use their Banner ID number, which is a nine-digit code beginning with @ and followed by eight numbers, and their Personal Identification Number (PIN), which is initially the student’s date of birth in a six-digit format (mmddyy), to access the student online services. Students are required to change their initial PIN to a unique PIN the first time they access the student online services. It is important to remember the unique PIN as the student will be required to enter it to access the student online services.