Sep 15, 2019  
2019-2020 Catalog 
    
2019-2020 Catalog

Financial Aid and Fees


Tuition and Fees

Since the Catalog must be published well in advance of the beginning of each school year, it is not always possible to anticipate fee changes. If the tuition and fees printed here have to be revised, every effort will be made to publicize the changes as far in advance as possible. The most current tuition and fees are available at any Cashier's Office or on the College website at www.fsw.edu.

The College accepts cash, check, money order, Visa, MasterCard, American Express, Discover, or debit cards. Payment may be made in person at any campus Cashier's Office or online through the College's Web registration system. The College also offers a Tuition Installment Plan (TIP). TIP is available online at my.fsw.edu and may only be accessed after a student has registered for courses. The College reserves the right to drop a class, or classes, from a student's registration if fees are not paid in full by the payment due date. All fees are payable by the date shown on the student's fee receipt unless enrolled in TIP.

Students who receive financial aid should check with the Office of Student Financial Aid prior to withdrawing from any classes. Students who withdraw from classes and had received financial aid may have to repay all or part of their financial aid award.

Student financial responsibilities include library fines, book replacement costs, parking and traffic fines, returned checks, short-term loans, veteran deferments, employer or other third-party delinquent payments, and return of borrowed equipment. Official transcripts of the student's record will not be made unless all college-related financial responsibilities have been satisfied.

Fee Payment Information

  1. Checks should be made payable to Florida SouthWestern State College for the amount of fees. Visa, MasterCard, Discover and American Express credit cards are also accepted at the Cashier's Office or through the Web registration system at my.fsw.edu. Payment by check can also be made via the Web.
  2. Veterans who are eligible to receive monthly educational benefits should be prepared to meet ALL expenses since the first checks are often delayed until after a semester is in session.
  3. The College reserves the right to withhold students from classes, final examinations, and graduation unless tuition and fees are paid in full. No grades, degrees, statements of honorable dismissal, or transcript of credits will be issued until satisfactory settlement of college fees and other financial obligations has been met. This includes loans to students.
  4. The cost of books and supplies varies with the program of each student.
  5. The College reserves the right to change its fees at any time without notice.   

Application Fees

Fee Title Amount
Admission Application Fees  
U.S. Citizen $30.00
Non-U.S. Citizen $60.00
Non-Degree Seeking $30.00
Limited Access Program Admission Application Fees  
Cardiovascular Technology $15.00
Dental Hygiene $15.00
EMS/Paramedic $15.00
Nursing $15.00
Respiratory Care $15.00
Radiologic Technology $15.00
Fire Science $325.00

Tuition Fees and Multiple Attempt Charge

(2018-2019)

Fees (per Credit Hour) Florida Resident Non-Resident
Tuition: AA and AS Programs $113.36 $432.63
Baccalaureate Degree Programs $125.71 $795.34
Vocational Programs $84.85 $333.34
Continuing Workforce Education Programs $108.00 $108.00
Multiple Attempt Charge $203.00 $203.00

Fees for recreation and leisure programs, seminars, conferences and other self-supporting programs will be determined for each activity and will be listed in the individual activity announcement.

Insurance Fees (that are charged to students enrolled in health technology programs that require liability insurance)

Program Amount
Cardiovascular Technology $10.00
Dental Hygiene $10.00
EMT-Basic Certificate Program $10.00
Nursing $10.00
Paramedic Certificate Program $10.00
Radiologic Technology $10.00
Respiratory Care $10.00

Other Fees and Charges

Fee

Amount
Student Access/ID Fee (New) $30.00
Student Access/ID Fee (Replacement) $15.00
Convenience Fee $6.00
Tuition Installment Plan Processing Fee (Non-refundable) $5.00
Dental Clinic Fee (Pediatric Visitor) $30.00
Dental Clinic Fee (Adult Visitor) $40.00
Dental Clinic Fee (Adult Visitor) Follow-up Visit $10.00
Dental Clinic Fee (Sealant) $5.00
Lost Library Materials (per Item) $42.00
Parking Fee (per Credit Hour) $2.00
Parking Fine $15.00
Parking Fine (Handicapped Space) $50.00
Short-term Loan Application Fee (Non-refundable) $20.00
Distance Learning Fee (per Credit Hour) $15.00
Transcript Request (Each) $5.00
Collection Agency Fees - Students agree to reimburse the College of any collection agency, which may be based on a percentage at a maximum of 33% of the debt, and all costs and expenses, including reasonable attorney's fees, the College incurs in such collection efforts.

Test Administration Fees

Test

Amount
CLEP $25.00
PERT (Other Institutions) $25.00
Test Proctoring (Other Colleges and Universities) $40.00
TEAS Exam

$110.00

Fees paid directly to ATI

Pearson VUE Testing Fees paid directly to Pearson VUE

Certification Exams

Certification Exams up to 2 hours $75.00
Certification Exams up to 3 hours $100.00
Certification Exams up to 4 hours $125.00
Certification Exams up to/exceeding 5 hours $150.00

How to Apply for Financial Aid

The Office of Student Financial Aid provides financial assistance to qualified students to attend Florida SouthWestern State College using the programs administered by the College. Students who apply for financial aid and demonstrate need will be offered a financial aid package detailed in their FSW student portal (my.fsw.edu).  Students will receive an email to their FSW email account with instructions on how to view and accept awards.  Financial Aid packages may be made up of one or more of the four basic sources of financial aid:  grants, scholarships, work-study, and loans. Application for student financial assistance is made by filing the Free Application for Federal Student Aid (FAFSA) each year at http://www.fafsa.ed.gov/.

Informational brochures and materials are available at all locations of Florida SouthWestern State College and at http://www.fsw.edu/financialaid/Students may log in to the portal at http://www.fsw.edu/and click on the Student Services tab for information on their financial aid status.

Types of Financial Aid

A variety of financial resources are available for those who need assistance to attend college. Assistance is commonly awarded to degree-seeking students enrolled for six or more credit hours in Fall and Spring semesters on the basis of financial need, and scholastic achievement. FAFSA applications for assistance  received  on  or  before  May 15th  will  be  considered  for  all  types of assistance (grants, scholarships, work-study, and loans). FAFSA applications for assistance received after May 15th will be considered only for the types of assistance available at that time. Limited funds are available to qualified students for the Summer semester. In order to remain eligible for grants, scholarships, work-study, and loans a student must successfully meet the requirements of the Satisfactory Academic Progress (SAP) for financial aid recipients (please see Academics and Academic Policies ).

Loans

Florida SouthWestern State College Short-Term Loan Fund: The College makes short-term loans available to Florida SouthWestern State College students who need temporary assistance paying their tuition when their financial aid eligibility is pending. Applications are available at all campus Financial Aid Office locations and eligibility is determined by Financial Aid Staff on a student-by-student basis. A small service fee will be charged for the short-term loan, and the loan balance is due on a set date prior to the end of the term.

Federal Direct Loans: Long-term loans are available through the federal government's Direct Loan Program. To apply, students must first complete an annual FAFSA (Free Application for Federal Student Aid) at www.fafsa.ed.gov and complete a loan Entrance Counseling Interview, Financial Awareness Counseling, and a Master Promissory Note (MPN) online by visiting: Student loans.gov. Eligibility and certification for loans are determined by the Office of Student Financial Aid as governed by the institutional policies and procedures in conjunction with regulations set forth by the U.S. Department of Education.

Grants

All students must complete an annual FAFSA (Free Application for Federal Student Aid) at www.fafsa.ed.gov to establish qualification for federal and state grants. Final eligibility for all grant funds is determined by the Office of Student Financial Aid as governed by institutional policies and procedures in conjunction with regulations set forth by the U.S. Department of Education for federal grants and the Florida Department of Education for state grants.

Federal Pell Grant: The federal government provides Pell grants to students with demonstrated financial need. Students may be eligible for a Pell Grant if they are enrolled less than half-time.

Federal Supplemental Education Opportunity Grant (FSEOG): FSEOG funds are provided by the federal government to assist students with high financial need. Students need to be enrolled at least half-time to be considered for this grant.

Florida Student Assistance Grant: These grants are awarded to Florida residents who are full-time students with financial need. Funds for part-time students may be available on a limited basis.

Florida Career Education Student Assistance Grant: This grant is awarded to Florida residents who are enrolled at least half-time in aid eligible certificate programs with demonstrated financial need. Funds are available on a limited basis.

First Generation  Matching Grant:  This is a need-based Grant to Florida residents, undergraduate students whose parents have not earned baccalaureate degrees.  Available state funds are contingent upon matching contributions from private sources on a dollar-for-dollar basis.  The Office of Student Financial Aid ranks all eligible applicants on the basis of financial need, determine the award amount for each recipient, and notify each student of their award.  Due to limited funding, not all students that meet the eligibility requirements will receive this grant.  This grant is for one year only and is not guaranteed for renewal.

Federal Work-Study Program

Students enrolled for six or more hours toward a degree program and who meet federal requirements for financial need and are capable of maintaining adequate grade point averages may be employed in part-time jobs to help meet expenses. Jobs are available on campus. Off-campus employment opportunities for community service may also be available. The College is an equal opportunity employer. For More information, please visit: https://www.fsw.edu/financialaid/workstudy

Scholarships and Awards

Florida SouthWestern State College offers students a variety of scholarship opportunities to assist with the cost of education and facilitate student success. Scholarships are an award of financial aid beyond federal and state programs that are generally based on merit, special talents, participation in certain activities, and/or financial need.  Scholarship requirements vary depending upon the criteria for the award.  By reducing financial concerns, students are better able to focus on their academic endeavors and overall college experience, which can lead to better grades and higher retention rates.

Scholarship Application Process

To be considered for FSW scholarships, students must successfully submit a completed Free Application for Federal Student Aid (FAFSA) at http://fafsa.ed.gov/ and complete the FSW Online Scholarship Application each academic year at https://www.fsw.edu/financialaid/scholarships. Students are responsible for meeting all eligibility requirements and submitting required admissions and financial aid documents, which may include submitting proof of Florida residency for tuition purposes.

Students not meeting Satisfactory Academic Progress (SAP) will not be considered or remain eligible for FSW scholarships. The FSW SAP policy can be found at http://www.fsw.edu/assets/pdf/financialaid/SAP-Policy-And-Procedures.pdf

Florida Bright Futures

Florida Bright Futures Scholarship awards are determined by the Florida Department of Education and may be used by qualified high school graduates to pay for tuition expenses at Florida SouthWestern State College.  Certain eligibility requirements are attached to this state scholarship program and more information can be found at www.floridastudentfinancialaid.org.

Scholarships - Florida SouthWestern State College Foundation, Inc.

The purpose of the Florida SouthWestern State College Foundation, Inc. is to raise funds to help support the academic vision and priorities of the college. Through positive community relations and the development of private funds and partnerships, the foundation strives to advance the education and welfare of the institution, its students, its faculty and staff and the community it serves.

The foundation's donors are committed to help make a difference for FSW students and these donors allow the foundation to award a variety of scholarships each year. The criteria for each scholarship will vary depending on the direction of the donor. Additionally, tuition and book scholarships are awarded to hundreds of students each year from endowments established by community residents.

Florida SouthWestern State College Institutional Scholarships

Florida SouthWestern State College offers a variety of institutional scholarships that consider merit, financial need, academic level, special talents and/or participation in specified programs. For information regarding available institutional scholarships and related requirements go to https://www.fsw.edu/financialaid/scholarships.

Financial Aid Recipients Rights and Responsibilities

Rights

  • Students receiving federal financial aid have the right to be informed about financial aid application procedures, cost of attendance, aid available, and renewal requirements 
  • Students' confidential protection of their financial aid records is maintained in accordance with the Family Educational Rights and Privacy Act (FERPA)
  • request an appeal to the decision made by FSW Office of Student Financial Aid by submitting an Appeal Form

Responsibilities

  • Complete all applications in a timely manner
  • Read and understand all materials sent to them from the Office of Student Financial Aid and other financial aid agencies by email and/or letter.  Keep copies of all forms and materials submitted
  • Know and comply with the rules governing your aid programs
  • Comply with the provisions of any promissory note and all other agreements that are signed by you
  • Register for the number of credits required and maintain satisfactory academic progress

Code of Conduct for Financial Aid Professionals

The obligations in this Code of Conduct are in addition to any requirements imposed by state ethic laws, federal laws, or Florida SouthWestern State College Operating Procedure (COP). The COP will be applied first in all instanced.

1. No action will be taken by financial aid staff that is for their personal benefit or could be perceived to be a conflict of interest.

  1. Employees within the financial aid office will not counsel, process or award aid to themselves, their family members or friends. Financial aid employees will reserve this task to another financial aid employee not familiar with their family members or friends, to avoid the appearance of a conflict of interest. Financial Aid employees must disclose their interaction with a family member or friend and transfer the case to another financial aid staff member as soon as possible.
  2. If a preferred lender list is provided, it will be compiled without prejudice and for the sole benefit of the students attending the institution. The information included about lenders and loan terms will be transparent, complete, and accurate. The complete process through which preferred lenders are selected will be fully and publically disclosed. Borrowers will not be    auto-assigned to any particular lender. Currently, Florida SouthWestern State College does not have a preferred lender list.
  3. A borrower's choice of a lender will not be denied, impeded, or unnecessarily delayed by the institution, even if that lender is not included on the institution's preferred lender list.
  4. No amount of cash, gift, or benefit shall be accepted by a financial aid staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution (including service on advisory committees or boards beyond reimbursement for reasonable expenses directly associated with such service).

2.   Information provided by the financial aid office is accurate, unbiased, and does not reflect preference arising from actual or potential personal gain.

3.   Institutional award notifications and/or other institutionally provided materials shall include the following:

  1. A breakdown of individual components of the institution's Cost of Attendance, designating all potential billable charges.
  2. Clear identification of each award, indicating type of aid, i.e. gift aid (grant, scholarship), work, or loan.
  3. Standard terminology and definitions, using NASFAA's glossary of award letter terms.
  4. Renewal requirements for each award.

4.   All required consumer information is displayed in a prominent location on the institutional web site(s) and in any printed materials, easily identified and found, and labeled as "Consumer Information."

5.   Financial aid professionals will disclose to their institution any involvement, interest in, or potential conflict of interest with any entity with which the institution has a business relationship.

Satisfactory Academic Progress (SAP) Policy and Procedure

Guidelines for Satisfactory Academic Progress (SAP)

Florida SouthWestern State College evaluates Satisfactory Academic Progress (SAP) for financial aid eligibility purposes annually at the end of the Summer Semester.  The SAP status is effective the first semester of the next academic year.  SAP will be evaluated based on the last semester of attendance for students who decide not to enroll for the Summer semester.  The academic year (for financial aid purposes) at FSW begins with the Fall semester and ends with the Summer Semester.

If a student changes majors or academic programs, all credit hours reflected on the Florida SouthWestern State College transcript will be included in the qualitative and quantitative measurements. Credit hours not used for the new program will not be used for normal time frame measurement.

As per federal guidelines, students enrolled in an aid eligible certificate program, Satisfactory Academic Progress will be evaluated at the end of each enrollment period.

Students with Prior Degrees or Certificates from Other Schools

Students attending Florida SouthWestern State College for the first time and have prior degrees or certificates from other schools may be required to submit an Appeal Form prior to attending their first semester to determine if their prior degree or certificate will affect their financial aid eligibility at Florida SouthWestern State College. All credit hours reflected on the Florida SouthWestern State College transcript will be included in the qualitative and quantitative measurements. Credit hours not used for the new program will not be used for normal time frame measurement.

Qualitative Standard

The qualitative component measures the quality of the student's academic progress through an annual review of the student's cumulative grade point average (GPA). Students must meet a qualitative standard of academic progress measured through the cumulative GPA. Students must have the following minimum cumulative GPA based on their total attempted credits in order to meet the qualitative standard:

  • 0 to 29 attempted credits                1.50 cumulative GPA
  • 30 to 59 attempted credits              1.80 cumulative GPA
  • 60 attempted credits and above   2.00 cumulative GPA

The required GPA is based upon the total number of GPA credit hours.  Specific federal, state, institutional and external scholarships or grants may require a higher GPA for continued eligibility. This is a separate and distinct factor for renewing or continuing eligibility for these specific funds. The GPA requirement for specific scholarships or grants supersedes those above. Information on the terms and conditions of specific financial aid programs that have GPA requirements is available to the student.

Quantitative Standard

Students must meet a quantitative standard of academic progress measured by completion rate. Students must have the following minimum completion rates based on their total attempted credits in order to meet the quantitative standard:

  • 0 to 29 attempted credits                50% completion rate
  • 30 to 59 attempted credits              60% completion rate
  • 60 attempted credits and above   67% completion rate

The calculation for completion rate is made as follows:

  • Earned Credit Hours divided by Attempted Credit Hours = Completion Rate (result rounded to the closest whole number; e.g., 17/27 = 70.8% or rounded to 71%.

Courses with grades of "F", "W", "WF", "M", and "I" are included in attempted credit hours, but are not included in passed credit hours.

Transfer coursework on the Florida SouthWestern State College transcript is also included in the completion rate calculation.

Maximum Time Frame for Degree Completion

Students must obtain their degree objective within 150% of the normal time frame for degree completion.

  1. For baccalaureate programs requiring 120 credit hours, students must obtain a degree within 180 attempted credit hours (120 X 1.50=180).
  2. For associate programs of 60 credit hours, students must obtain a degree within 90 attempted credit hours (60 X 1.50=90).
  3. For certificate programs requiring 24 credit hours, students must obtain a certificate within 36 attempted credit hours (24 X 1.50=36).

This maximum time frame is based upon the student degree or certificate classification in the Florida SouthWestern State College academic records.

NOTE: Students pursuing second degree programs continue to remain eligible for financial aid as long as the qualitative, quantitative and maximum time frame measurements for SAP are met.

Appeal Process for GPA and Completion Rate

There may be extenuating circumstances encountered by a student which impacts his or her ability to be successful and meet Standards of Academic Progress.

  1. These circumstances include personal injury or illness; death of an immediate family member; or other documented circumstances that were unexpected in nature and beyond control of the student.
  2. In these cases, cumulative grade point average and/or completion rate may decline, resulting in the student not meeting the minimum qualitative and/or qualitative SAP policy standards.

If this occurs and the student wishes to appeal for reinstatement of financial aid, a Satisfactory Academic Progress Appeal Form must be submitted to the Financial Aid Office.

  1. An appeal must include appropriate documentation regarding the extenuating circumstance(s) and what has changed that will allow the student to achieve successful academic progress at the next evaluation. Incomplete appeal forms will not be reviewed and will be automatically denied.
  2. Students who are granted an appeal and placed on an academic plan which requires that students complete successfully all coursework attempted cannot withdraw from or fail any attempted courses.
  3. A review will be completed at the end of each enrollment period to ensure the student is meeting the terms of the academic plan. If the academic plan requirements are not met, the student is no longer eligible for further financial aid from the Florida SouthWestern State College until such time the student becomes compliant with the SAP policy standards.
  4. Students will not be able to submit a second appeal after being granted an extension of financial aid eligibility while not compliant with the SAP policy standards. After one granted appeal, students will only be able to establish financial aid eligibility after meeting the SAP policy standards through enrollment that leads to academic improvement using personal or private funds for payment of registration and associated costs.
  5. Appeals will be reviewed within 14 days of submission.
  6. Evaluation and decision are based upon the information provided in the student Appeal. Students will be notified of the decision through a Message being placed in the student's portal. The appeal decision is final.

Note:  If an appeal is denied, the student is no longer eligible for further financial aid from the Florida SouthWestern State College until such time the student becomes compliant with the SAP policy standards. It is the student responsibility to notify the Office of Student Financial Aid to re-establish eligibility to receive Federal Financial Aid.

Appeal Process for Maximum Time Frame

In some cases, a student may not complete their degree objective within 150% of the normal time frame as a result of a change of an academic program, transfer credits not applicable to current degree program, or extenuating circumstances. If this occurs and the student wishes to appeal the suspension from financial aid eligibility, a Satisfactory Progress Appeal Form must be submitted.

  1. Extenuating circumstances may include personal injury or illness which occurs during an enrollment period; death of an immediate family member during an enrollment period; or other documented circumstances that were unexpected in nature and beyond control of the student.
  2. An appeal must include appropriate documentation regarding the extenuating circumstance(s) and what has changed that will allow the student to achieve successful academic progress at the next evaluation. Incomplete appeal forms will not be reviewed.
  3. Appeals will be reviewed within 14 days of submission.
  4. Evaluation and decision are based upon the information provided in the student Appeal. Students will be notified of the decision through a Message being placed in the student's portal.
  5. Students who are granted an appeal will be expected to meet an academic plan which can include successfully completing all coursework attempted and a term GPA of 2.5 or higher. No Withdrawals, Fails and No Shows will be allowed. Only courses required for the current degree program will be used to determine financial aid eligibility. More stringent conditions may be required on a case-by-case basis, and the student will be notified of these modified conditions through a Message being placed in the student's portal.
  6. A review will be done at the end of each enrollment period to ensure the student is meeting the terms of the academic plan. If the academic plan requirements are not met, the student is no longer eligible for further financial aid from the Florida SouthWestern State College until such time the student becomes compliant with the SAP policy standards.
  7. Students will not be able to submit a second appeal after being granted an extension of financial aid eligibility while not compliant with the SAP policy standards. After one granted appeal, students will only be able to establish financial aid eligibility after meeting the SAP policy standards through enrollment that leads to academic improvement using personal or private funds for payment of registration and associated costs.
  8. The decision of the review is final.

Note:  If an appeal is denied, the student is no longer eligible for further financial aid from the Florida SouthWestern State College until such time the student becomes compliant with the SAP policy standards. It is the student responsibility to notify the Office of Student Financial Aid to re-establish eligibility to receive Federal Financial Aid.

Effects of Developmental, Remedial, EAP, and Repeated Courses

Financial aid may be used for no more than 30 developmental (remedial) credit hours. Developmental (remedial) credit hours beyond 30 cannot be used to establish enrolled hours for financial aid purposes unless the student did not receive financial aid for all 30 credit hours.

  1. Developmental, remedial, and/or most EAP coursework do not count toward degree requirements. However, these courses are calculated in the quantitative and completion rate measures.
  2. Students who have taken developmental, remedial, and/or EAP coursework that affect maximum time frame eligibility calculation should contact the Office of Student Financial Aid to have a review done on a case-by-case basis. This request for review is not considered an Appeal.
  3. All repeated courses will affect the qualitative, quantitative and time frame measures even if they are not eligible courses to establish Financial Aid enrollment status.

Academic Plan

"Academic Plan" is the status assigned to a student who failed to meet SAP standards, appealed, and had financial aid eligibility reinstated.

A student on financial aid "Academic Plan" may receive financial aid for one enrollment period. At that point, the student must meet SAP standards or meet the requirements of an individual academic plan. Students who are granted an appeal are placed on an academic plan which requires a student to complete successfully all coursework attempted and earn a term GPA of 2.5 or higher. No Withdrawals, Fails or No Shows are allowed.

Common Reasons for Financial Aid Denials

Automatic Graduation

Students who have completed their degree requirements at FSW, (even if they opt out of Automatic Graduation) will have their name and completion requirements forwarded to the Financial Aid Office for a review of their eligibility status. Regardless if a student chooses to continue to take classes, pursue another degree or opt out of receiving their certificate or degree, Financial Aid recipients are considered ineligible for Financial Aid if all current degree requirements are met.

Prior Associate of Arts Degree

Students who have completed a baccalaureate, professional or Associate of Arts degree from an institution recognized by Florida SouthWestern State College and from which the College accepts transfer credits are not eligible for financial aid for a second Associate of Arts degree.

Prior Baccalaureate Degree

Students who have completed a baccalaureate or professional degree from an institution, regardless of whether the institution is an unaccredited or foreign school, are not eligible for Pell, FSAG or FSEOG funds. Whether the degree is accepted or recognized by Florida SouthWestern State College does not change the student's eligibility status.

Change of Circumstances

Some families experience an unexpected change to their household income during the course of an academic year after the completion of their FAFSA.  Some common occurrences that can cause a change to household include:

  • A change in employment status (full-time to part-time/loss of employment) 10 weeks or longer
  • Reduction in salary or wages
  • Medical expenses that are not covered by insurance
  • Uninsured losses or funeral expenses
  • Catastrophic property damage
  • Recent change in marital status

Change in Circumstance does not include discretionary expenses such as home improvements, credit card debt, weddings, purchase of a car, private school tuition, or anticipated loss of overtime pay or income.  Students and parents are encouraged to contact the Office of Student Financial Aid to discuss their situation and determine what details and documentation will be required to fully evaluate the review.  All requests must be in writing and include documentation of the reasons for requesting the re-evaluation of eligibility.  While the review decision is pending, students are responsible for their tuition balance due.

Student Fees

Student fees are payable by the date shown on the schedule receipt. Financial aid recipients may have their fees covered by approved financial aid funds. The student's financial aid award process must be finalized to have tuition covered by this process. Financial aid recipients who receive funds that exceed the charges to their student accounts will receive a refund. Federal regulations allow institutions up to 14 calendars/10 business days from when the funds are posted to a students' account to process refunds.  The Bursar's office processes all student account refunds.

Financial Aid Eligible Hours

Students can use their Financial Aid Funds to enroll for Full, A or B Term of each semester. In order for courses to be paid by Financial Aid, students must be enrolled in all courses of all terms by the Add/Drop Deadline If you are enrolling for B Term class after the Add Drop deadline, Financial Aid will not pay for those courses.

Repayment of Title IV Funds

Recipients of federal financial aid funds that withdraw from all classes prior to completion of 60% of the Semester (See FSW Official College Calendar) will be required to repay a portion of funds received as defined by federal regulations. Students who are enrolled for the entire term but fail to successfully complete any classes may be required to repay a portion of the funds received. FSW directly pays the U.S. Department of Education (USDOE) the amount owed by the student.  The responsibility lies with the student to pay FSW for any amount paid directly to the USDOE on their behalf.

FSW will place a hold on students' account until their account is paid in full. Per regulations, students have 45 days from the date of their withdrawal to make payment to FSW. Payment can be made at any campus Cashier's office or via the FSW student portal.

When a student withdraws from all classes, the FSW Financial Aid Office must recalculate how much aid he or she is entitled to.  Per federal regulations, students are allowed to retain the financial aid they have "earned" up to the time of withdrawal.

The "unearned" amount must be returned to the federal government by FSW and/or the student. Federal financial aid programs included in the "unearned" portion are Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Direct Student Loans.

Federal financial aid will be returned in the following order, up to the net amount disbursed from each source:

  1. Unsubsidized Direct Loans (other than Direct PLUS Loans)
  2. Subsidized Direct Loans
  3. Direct PLUS Loans
  4. Federal Pell Grants for which a Return is required
  5. FSEOG for which a return of funds is required

In some cases, students must repay a portion of the aid they received, and payment must be made in order to remain eligible for aid, and to re-enroll in subsequent semesters.

In some cases, a refund may be due to the student.

The amount of repayment or refund will be affected if there is a refund of tuition given at the time of withdrawal.

Students who withdraw before 60% of the semester is completed are entitled to keep a portion of their award equal to the percentage of the semester that they have completed. Students who withdraw after the 60% of the semester is completed are eligible to keep their entire award.

CAUTION: Satisfactory Academic Progress (SAP) is still a factor in determining eligibility in future semesters.

Students who withdraw and are granted a fee appeal may still be subject to the Return of Title IV Funds calculation.

Procedure for Cancellation or Withdrawal of Classes for Financial Aid Recipients

If a student is considering withdrawing, they should meet with the Office of Student Financial Aid to discuss any financial implications.

Students withdrawing from the College, who are eligible for federal financial aid, will have their aid eligibility evaluated using a federal formula. The amount of federal aid that will be received is based on the portion of the semester completed prior to the date of withdrawal. State financial aid is adjusted according to applicable state guidelines. For example, if 40% of the semester has passed when the withdrawal process is initiated, then 40% of the federal aid originally scheduled for disbursement has been earned. However, if 60% of the semester has been completed, a student is considered to have earned 100% of the federal aid they were eligible to receive for the semester.

Students who need to change their course registration by adding or dropping a course, must follow registration procedures. Financial aid recipients are responsible for completing the change in registration no later than the last day of the published add/drop period for the term for payment to be made by a financial aid program.

Last Date of Attendance

The last date of attendance is the last date the student participated in an academically related activity.

Academically related activities include but are not limited to the following:

  • Attending class in person with opportunity to direct interaction between instructor and classmates
  • Submitting an academic assignment
  • Taking an exam, an interactive tutorial or computer-assisted instruction
  • Attending a study group that is assigned by the school
  • Participating in an online discussion about academic matters and
  • Initiating contact with a faculty member to ask a question about an academic subject studied in the course

Examples of acceptable online academically-related activities include:

  • Student submission of an academic assignment
  • Student submission of an exam
  • Documented student participation in an interactive tutorial or computer-assisted instruction
  • A posting by the student in a discussion forum showing the student's participation in an on-line discussion about academic matters and
  • An email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course

Academically related activities do not include activities where a student may be present, but not academically engaged, such as:

  • Living in institutional housing
  • Participating in the school's meal plan
  • Log into an online class without active participation
  • Participating in academic counseling or advising

The Office of Student Financial Aid has 30 days from the date the school determined the student had withdrawn to determine the last date of attendance.  A student's certification of attendance that is not supported by school documentation would not be acceptable documentation of the student's last date of attendance at an academically related activity

Veterans' Education Benefits

The Veteran Affairs Office is located on the Thomas Edison (Lee) Campus in the Q Building. Veterans or dependents of a veteran who are eligible for educational benefits must:

  1. Apply for admission as a degree seeking student.
  2. Request and send their military transcript(s) as well as transcript(s) from previous college(s) to Florida SouthWestern State College*
  3. Submit the Letter of Eligibility and additional documents, if requested, to the Veteran Affairs Office.
  4. Submit Veteran's Deferment Request form as soon as possible after registering for classes for the term. Submission of this form initiates processing schedule certifications to the VA. This form must be submitted every term after the student registers for classes and every time the student changes their schedule.
  5. Contact the Veteran Affairs Office if changing degree program.

*Joint Services Transcripts (JST) or other military and/or public or private college transcripts must be on file and evaluated before a student can be certified for VA Educational Benefits prior to starting school.  Although Veterans Affairs may allow two(2) terms to be certified without military transcripts being received/evaluated, Florida SouthWestern State College uses a consistent policy for all college transcripts.

National Guard Educational Dollars for Duty (EDD)

Recommended National Guard enlistees may be eligible for funding under Florida's tuition assistance program Educational Dollars for Duty.  Contact the Florida National Guard Education Services Office.  Once approved, please provide your EDD Authorization Form to the Bursar's Office on the Lee Campus.

Veterans' Dependents

Spouses or dependents of deceased (permanent and total service connected) or 100 percent permanent and total service connected veterans should contact the Veterans Affairs Office for the appropriate forms and documents.

Veteran Transfer Students

A transfer student must have their military transcript(s) as well as transcripts from the previous college(s) forwarded to Florida SouthWestern State College before transferring. Veterans can attend one term until transcripts are received. The student's certification for benefits will not be processed by the Veteran Affairs office until the transcript(s) is received and evaluated by Florida SouthWestern State College after the first term.

Approved VA Programs

The student must be working toward an approved degree or certificate program in order to receive VA benefits. Students should contact the Academic Advising Office to ensure that the classes they plan to take are required for the degree selected. Only classes required for the students degree will be certified for payment. A student will not be paid for a course repeated to earn a higher grade, or that has been transferred in from a Joint Services Transcript, other military transcript, and/or a previous college unless the student received an "F" in the course (or a "D" when a "C" is required).  The student is responsible for any charges not covered by VA benefits.

Deferment of Tuition

Florida SouthWestern State College offers Veterans and their dependents a deferment of fees in accordance with Florida Statute 1009.27 (2) which states: "Any veteran or other eligible student who receives benefits under chapter 30, chapter 31, chapter 32, chapter 33, chapter 34, or chapter 35 of Title 38, U.S.C., or chapter 106 of Title 10, U.S.C., is entitled to one deferment each academic year and an additional deferment each time there is a delay in the receipt of benefits."

Change of Status and Attendance

Veterans who are considering to withdraw, drop or add a class are highly encouraged to speak with the Veteran Affairs Office before doing so.  The Veteran Affairs Office can offer advice and discuss the financial implications of making a change in enrollment.  The Veteran Affairs Office must notify the VA on enrollment changes and such notifications could result in the student owing the VA for all or a portion of their payments for the term.

Chapter 33 and 31 Recipients

In accordance with Title 38 US Code 3679 subsection (e), this school adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31) benefits, while payment to the institution is pending from the VA.  This school will not:

  • Prevent the student's enrollment;
  • Assess a late penalty fee to the student;
  • Require the student to secure alternative or additional funding;
  • Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

  • Produce the VA Certificate of Eligibility (COE) by the first day of class;
  • Provide a written request to be certified;
  • Provide additional information needed to properly certify the enrollment as described in other institutional policies 

Standards of Progress for Veteran Educational Benefit Recipients

Veterans must maintain a "C" (2.0) grade point average to remain in good standing. If the veteran does not have a 2.0 after attempting 12 credit hours, the student will be placed on academic warning. After attempting 24 credit hours, if the veteran still has less than a 2.0 GPA, the veteran's benefits may be terminated by the VA.